5 Overlooked Details in Event Planning
Are you planning an upcoming event and feeling the pressure of getting everything just right?
We get it; there are a lot a number of things to consider—hiring vendors, planning your drink menu, coordinating schedules, and so on. We understand it’s easy to let some crucial factors fade into the background.
In this blog, our goal is to make sure your event planning checklist is thorough.
Here are 5 things that are often go unnoticed:
1. Timeline Buffer: For Smooth I Do’s
Events rarely go exactly as planned. Whether it’s a delayed vendor, guests stuck in traffic or a last-minute adjustment, having an extra time in your schedule will give you the flexibility to handle the situation without affecting the timeline.
For instance, if there’s an unexpected delay, invite guests for a photo session or, better yet, renting a photo booth or a mobile bar for some instant fun.
Our bartending packages include photo booth rentals. Get a quote here.
2. Weather Plan: Get Ready for Anything
Don’t let unpredictable weather put a damper on your outdoor event.
In the event of rain or extreme heat, having a backup plan ensures that the festivities stay on track. Plan in advance for options such as tent rentals, or alternative indoor spaces to prioritize the comfort and safety of your guests. Consider renting a mobile bar if the weather is uncertain.
Unlike traditional table setups, Mixie, a 1977 17′ Boler bar, is a compact trailer—the perfect go-to outdoor solution that accommodates all your bar needs, rain or shine!
3. Power & Tech Backup: Just in Case
For outdoor events or those in older venues or remote locations, consider having a backup source to prevent disruptions due to electrical or technical issues.
Since most events rely on technology for entertainment, having backups for music, visuals, and sound will make sure your event runs smoothly, just as you planned.
We offer generator rentals for off-site wedding venues. Inquire here.
4. Permits: The Not-So-Glamorous Side
Now, onto the not-so-glamorous stuff – permits!
Check and obtain any necessary permits for the event, especially for outdoor or public spaces. Missing this step could lead to last-minute dilemmas or even a “no-go.” Take a minute to get the paperwork sorted. It’s the adulting side of event planning.
If needed, we can process for a Special Event Permit on your behalf. Click here for more details.
5. Post-Party Cleanup: The Silent Hero
After an event, the last thing you want to worry about is cleaning up. Leaving the place as spotless as you found it isn’t just polite; it’s often in the contract. This involves coordinating with vendors for teardown.
That’s why having a post-cleanup package saves you time and effort. As a result, you don’t need to deal with stress of the aftermath and relax with loved ones.
Our packages includes a post-cleanup service. Click here for a customized quote.
Overall, careful planning is crucial for a successful event. Keeping an eye on these often overlooked aspects will ensure a smoother experience for all.
Keep it simple, stick to the basics, and you’ll be the master of stress-free events. Happy planning!